Recently I connected with a young woman (anyone south of 68 is young to me) who is a sales consultant, speaker, and coach.  She seems dynamic an individual as anyone I’ve ever come across, which is why I wanted to get to know her.  In one of her emails she said, “I am busy, but working on a plan to get a shared resource, and very hopeful that will be fruitful.  I am in full-on fun, love my work, but physically tapped and really disliking being behind on messages and other admin tasks.  I will be working on streamlining processes and figuring out what to do less of/more of, so I’m excited for that shift.”

I immediately spotted an opportunity to suggest a way she could better control her hectic schedule, which I did (her reply let me know she welcomed the suggestion and planned on implementing it), and I thought I might share that idea with you, as well.  What the issue comes down to is prioritizing the tasks in front of you.  Here is the action I suggested she take: every night, take a sheet of yellow legal and make a list of the next day’s tasks; then prioritize them in numerical order, assigning number 1 to the most vital task, and so on down the list in importance.  That way the most vital things to accomplish are far more likely to get done; the items at the bottom of the priority list that don’t get done, can be assigned to the next day’s list, in the same priority area or perhaps with a more urgent numerical designation.

If priorities aren’t assigned, it’s likely you’ll be multitasking, giving less than your full attention to each thing you’re trying to cover; attempting to do A while your mind wanders off to B and C.; putting pressure on yourself, berating yourself for not being the completely-capable person you demand of yourself; or even worse, getting so overwhelmed that you throw your hands up in the air and say the hell with it, go watch television.  If, instead, you organize, prioritize the way I’ve suggested above, your mind will be at peace as you check off the items on your list—or at least the ones that “must” be done.

A previous blog I wrote is entitled Success is a Byproduct of Preparation and Execution; I hope you’ll reread it.  Prioritizing your tasks is an important part of preparation and it’ll help you effectively execute (manage your precious time) more efficiently.  Try it—it works.